CLICK HERE TO RESERVE YOUR 2025 BOOTH
All reservations must be made through the interactive online floor plan using the above link. It’s quick & easy to reserve & pay for your desired location in real time!
SET-UP DAYS & HOURS:
Tuesday, May 13 from 8 am to 11 pm
Wednesday, May 14 from 8 am to 11 am (the show opens at noon)Vehicles can be driven into the building to unload only on Tuesday until 11am. Be sure to bring your own hand-truck, pallet-jack or dolly because these are not provided by the venue. Porter service is available for $100 each for forklifted pallets and $75 each for hand pulled pallets.
When you arrive please come to the Show Office where you’ll check in and be given an ID badge.
If you unload your own vehicle, there is no cost if you use your own pallet jack, dolly, or hand-truck. But if you need the use of a forklift then the venue will charge you for this service.
Tear down and load-out begins at 6pm on Sunday and ends 5 hours later at 11pm. It restarts the next day (Monday) at 8am and ends at noon.
SHOW DAYS & HOURS:
Customers: Wednesday thru Friday 12 pm to 8 pm, Saturday 10 am to 7 pm, Sunday 10 am to 6 pm
NOTE: Both ballrooms and the Wholesale area OPEN ONE HOUR EARLIER each day of the showDealers: Wednesday 8 am to 8:30 pm, Thursday & Friday 11 am to 8:30 pm, Saturday 9 am to 7:30 pm, Sunday 9 am to 11 pm.
NOTE: Both ballrooms and the Wholesale area OPEN ONE HOUR EARLIER TO THOSE DEALERS each day of the show
SHIPPING TO THE NJ EXPO CENTER:
Use the common carrier of your choice. You will ship directly to the venue. They will receive, weigh, and deliver to your booth. Also included in the price is removal of empty pallets / crates from your booth for storage during the show, delivery back to your booth for pack-up, and loading onto your freight carrier’s truck. No need to wait around on Monday after the show to load your pallets. They’ll do it for you for one all-inclusive price!
FORMS FOR SHIPMENTS CAN BE FOUND IN OUR EXHIBITOR SERVICES MANUAL.
On-site shipments can arrive Monday, May 12 or Tuesday, May 13 between the hours of 9 am – 4 pm.
They will be billed at the following rates:Pallet = $150
Box = $75
Small Package (max weight – 30lb) = $50
USE THIS ADDRESS FORMAT ON ALL SHIPMENTS:NJ Mineral, Fossil, Gem & Jewelry Show
DEALER: (your business name)
BOOTH # _____
CONTACT: (your name), CELL: (your mobile number)
c/o Barton Expo Services
New Jersey Convention Center
97 Sunfield Avenue Edison,
NJ 08837Prices subject to change.
LIGHTING RENTALS:
If you would like to order additional lighting for your booth, Hart Events can provide!
Hart Events
724-633-SHOW (7469)
Sales@TheBest.Show
SHOWCASE RENTALS:
You may rent showcases from any company that you wish. However, we use Atlantic Showcases because they have the best prices. Here is their Order Form. ORDER BY MAY 5th! Please direct questions and submit payment directly to them. Showcases ordered from Atlantic Showcase will be delivered and positioned in your booth before your arrival.
Bill Reed
Atlantic Showcases
(732) 922-8958 office
(848) 333-7984 cell
www.atlanticshowcases.com
Bill@AtlanticShowcases.com
SALES TAX & NJ REGISTRATION:
A Business Registration Certificate is required to do business in New Jersey, whether retail or wholesale. The 2025 New Jersey sales tax is 6.625% and must be collected on all retail transactions.
To obtain the certificate, please visit the registration page and complete the instructions based on your business circumstance. Most vendors qualify as ‘Remote Sellers’ but please confirm your individual situation by reviewing the Remote Sellers FAQ.
For more information on this process or with assistance completing the form, see NJ’s Registration Site, or contact a live agent at 609-292-9292.
You’ll be asked for this info:
Venue location: 97 Sunfield Ave, Edison NJ, 08837
NAICS code = Lookup Tool
NJ Business Code = 5508 Annual Shows
County / Municipality Code = 12 05
County = Middlesex
SECURITY:
Five uniformed / unarmed guards will be present during load-in hours, show hours, and load-out hours. At least one will remain on-site overnight beginning Tuesday (the day before the show starts).
Cameras monitor and record activity at the exit doors.
Despite these measures, losses are inevitable, especially to shoplifting. So be sure to take appropriate measures to secure your inventory such as using glass showcases, an internet-connected camera system, RFID tags, hiring a helper, not leaving your booth unattended, etc. Like all shows, neither the promoter nor the venue is responsible for any loss, theft or damage.
ELECTRICITY:
1,000 watts included with each booth.
HOTELS:
Our recommended hotel is the Hilton Garden Inn Edison / Raritan Center at 50 Raritan Center Parkway, Edison, NJ is $139 / night including free wi-fi and free parking (but not free breakfast). Book at the Hilton Garden Inn to get the special rate which is at least $50 / night less than the published rate. That rate is good starting the night of Monday, May 13 through check-out on Monday, 20. The hotel is 5 minutes / 1.8 miles from the show and features made-to-order breakfast, a bar and a decent restaurant on premises, a popular delicatessen next door, and 200+ restaurants within a 14 minute drive. Use the above link or call the hotel directly at 732-225-0900 and reserve under the GEM25 room block.
WHOLESALE TRANSACTIONS:
Wholesale buyers with a business license are exempt from sales tax, but it is the responsibility of the seller to collect one of the following and retain for four years:
If the wholesaler buyer is a NJ Business then one of the following:
1. “New Jersey Resale Certificate” (Form ST-3) which the buyer can quickly fill out and present to the seller
2. “Streamlined Sales and Use Tax Certificate of Exemption” (Form ST-SST) which is a multi-page form that takes longer to fill outIf the wholesaler buyer is a business from outside NJ then one of the following:
1. Purchaser’s out-of-state resale certificate (a photocopy)
2. “New Jersey Resale Certificate for Non‑Resident Sellers” (Form ST-3NR) which the buyer can quickly fill out and present to the seller
3. “Uniform Sales & Use Tax Certificate – Multijurisdiction“
4. “Streamlined Sales and Use Tax Certificate of Exemption” (Form ST-SST) which is a multi-page form that takes longer to fill out
SHIPPING TO THE USA:
There is no import tax or duty charged on minerals and fossils shipped to the to the USA. Be sure to use Harmonized Tariff Schedule (HTS) code number “9705.00.0090”. This code corresponds to “Collections and Collector’s Pieces of Mineralogical or Palaeontological Interest”.
No taxes are due upon importation of minerals, fossils, gems, jewelry and similar items into the USA. Further, there are no duties on minerals and fossils shipped into the USA. Be sure to have a detailed inventory list and use Harmonized Tariff Schedule (HTS) code number 9705.00.0090. This code corresponds to “Collections and Collectors’ Pieces of Mineralogical or Paleontological Interest”.
Most gems, jewelry, semi-precious / precious stones, and precious metals are also exempt from import duties. However there are many exceptions in which the duty is 10% or more. To learn which specific items are subject to duty, please visit the official United States International Trade Commission website and use the Search function.
If only a few items are subject to duty and the amount is low, it is usually fastest / cheapest to pay the duty. However, in cases where the duty would be high, then the exhibitor can acquire an ATA Carnet at a cost of about $300 (+ surety bond at a cost of 1% of the merchandise value). The ATA Carnet is an international customs document that allows the holder to temporarily (up to one year) import goods without payment of normally applicable duties and taxes, including value-added taxes in more than 71 countries. The ATA Carnet eliminates the need to purchase temporary import bonds. So long as the goods are re-exported within the allotted time frame, no duties or taxes are due. Failure to re-export all goods listed on the ATA Carnet results in the need to pay the applicable duties (as would be the case for items that are sold). The acronym ATA is a combination of French and English phrases “Admission Temporaire/Temporary Admission.”
To learn about and obtain an ATA Carnet please visit the International Chamber of Commerce website.
VENDOR CANCELLATION:
Vendor Cancellation: Unforeseen circumstances can arise that will prevent a Vendor from attending the show as planned. Therefore, release from contract is possible by emailed request, and refunds subject to the following schedule are available ONLY to Vendors who have submitted the 50% minimum deposit within 30 days of application:
Before 9/1/24: Full Refund
Before 10/10/24: 100% of amount paid less $100
Before 1/10/25: 75% of amount paid less $100
Before 2/15/25: 50% of amount paid less $100
2/15/25 or later: No Refund
STILL HAVE QUESTIONS?
For booth rentals, click the below link or email Sales@theBest.show or call 724-633-7469
For logistics, email Russell: Russell@theBest.show
For advertising email Lowell: LowellCarhart@yahoo.com
For billing questions, email Missy: Missy@theBest.show